The Support Group Blog

4 signs your business has outgrown spreadsheets

Goodbye Business Spreadsheets, Hello Custom Business Solutions!

Technology has changed the way companies do business these days. Efficiency and accuracy often set the foundation for a successful business. To get there, you need to do away with your manual spreadsheets and automate your business processes. 

We understand that sometimes people become comfortable with their way of doing business – but to truly be successful, you must be willing to change. 

With 2020 upon us what better time to ditch the business spreadsheets and take your company from manual to automated with custom business solutions? 

Let's look into four signs you've outgrown spreadsheets and why it's time for a change. 

1. It's Hard to Stay on Top of Revisions

When you use spreadsheets to manage your business processes, it becomes hard to reconcile the old data with the new. Since spreadsheets are typically accessed by one user at a time, one person may make changes and send that copy to everyone who needs it. However, someone else may make changes and send that version out too.

Over time, you'll have multiple versions of the same spreadsheet, and no way to tell which is the most up to date copy. 

If you've ever found yourself in this position it's time to consider an automated solution that will enable version control and track revisions. 

2. Reporting is Tedious 

If you're using spreadsheets to manage your data, you're going to have to compile your reports manually. To make sense of the data efficiently, you should do away with the spreadsheets and automate the reporting process.

Manual entry wastes time and money. There are solutions that will aggregate reports at the click of a button, with the ability to drill down on the information to get all the details you need, quickly. 

3. You've Experienced a Lack of Security 

The common channel for sending manual spreadsheets is email. However, email is not a secure method of doing business and your data could get into the wrong hands. 

To truly control and protect your data you need to do away with email as a method of sharing your information. Custom systems often rely on user permissions and are password controlled to keep your data safe. 

4. You're Noticing Mistakes on Your Business Spreadsheets

We're only human and manual processes leave room for error. When inputting data, there's a chance you could miss a number or put something in the wrong column. Not to mention having to do everything by hand becomes tedious and repetitive. 

An automated method will save you the headache of errors by taking the task out of your hands.  This enables you to manage your processes seamlessly, streamline communication and reduce the risk of human error.

Reap the Benefits of Custom Business Solutions 

Rather than rely on manual tasks, it's time to take the next step for your company and get rid of the business spreadsheets. There are solutions that will adapt to your processes and take the burden off of you so you can focus on other critical areas of your business. 

We'd like to tell you more about this. Schedule a free consultation and see how we can help you build custom business solutions that will help you improve your core processes.

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